Thursday, August 24, 2017

high school reunion planning

So I have spent the last month planning my high school's 10-year class reunion. Our class president was in charge of it originally but got super busy (no surprises -- it's a big undertaking!), and then a couple of girls took over but couldn't get the response they needed to financially tackle all the deposits, so it was up for grabs and I grabbed it. I'm probably crazy for doing so, but I am a professional event planner and I kind of live for these things, so why not take on the challenge?

Originally I thought the best bet would be to have some fabulous cocktail party at an awesome lounge space. I toyed with the idea of doing a formal party at the zoo (complete with animal encounters!), but it's SO EXPENSIVE to do anything in Nashville, and our class just wasn't willing to spend the money it'd take to do something truly incredible without any predetermined funds. (Boo!)

My cocktail party idea got scrapped this weekend -- I asked for commitments from everyone, and my classmates just weren't willing to dress up, drive 45 minutes to a venue, and flesh out $55/ticket. I was about to throw up my hands, but my best friend called and one of our classmates knew of a local golf course that had an event space available, and could inexpensively cater for us. I toured it a couple of weeks ago -- it's no frills and certainly not formal, but after pitching to the class on our group facebook page, EVERYONE bit. Who knew?! Turns out informal + close by + cheaper is the way to please.

We're still definitely working with limited funds, but here's what I'm thinking --

Saturday, September 23, 2017
7pm - 10pm time frame
Casual dinner, buffet-style BBQ. Couple kegs of beer and some boxed wine (because we're classy like that). A cute dessert spread, made by the classmate who owns a precious bakery I use frequently for weddings. Low-key background music (spotify playlist on speakers?). I assigned one of my friends to doing the centerpieces (framed photos of different organizations from high school, maybe some memorabilia but nothing fancy). Now what?

I'm kind of at a loss for where to go from the bare bones. I don't have a ton of extra ticket funds beyond the initial requirements for space + food + booze, so I don't really know where to spend money beyond this. 

Get fancier lighting? (String lights instead of the Christmas icicle lights they currently have hanging? Does anyone even care??) Get customized napkins or cups? (Or should we stick to plain basic clear plastic and call it a day?) Spend more on entertainment than our free playlist? (I'm afraid we don't have enough commitment to justify a live band, but I don't want to skimp if that would really be worth it... Although I also have a hard time booking a DJ because I can't see anyone actually dancing and DJs can be sooooo cheesy.) Get fancy placards for the "grownup superlatives"? What makes the most impact? What does anyone even care about?

Insight appreciated!!!!!!!!

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